Privacy Policy

1. Information We Collect

1.1 Personal Information

We may collect the following personal information:

• • Name and contact information (email address, phone number)
• • Professional credentials and license information
• • Account preferences and settings
• • Billing and payment information

1.2 Healthcare Data

As a healthcare documentation platform, we may process:

• • Patient assessment data (anonymized where possible)
• • Voice recordings for transcription purposes
• • Treatment notes and documentation
• • Clinical templates and forms

1.3 Technical Information

• • Device information and browser type
• • IP address and location data
• • Usage patterns and analytics
• • Cookies and similar tracking technologies

2. How We Use Your Information

We use your information to:

• • Provide and improve our voice-powered documentation services
• • Process voice recordings into accurate text transcriptions
• • Generate intelligent templates and suggestions
• • Ensure platform security and prevent fraud
• • Communicate important updates and service notifications
• • Comply with legal and regulatory requirements
• • Conduct research to improve healthcare documentation (with proper anonymization)

3. Data Security and Protection

We implement industry-standard security measures:

• • 256-bit AES encryption for data at rest and in transit
• • Regular security audits and vulnerability assessments
• • Multi-factor authentication for account access
• • Secure cloud infrastructure with redundancy
• • Staff training on data protection best practices
• • Incident response procedures for data breaches

4. HIPAA Compliance

Anvahi is committed to HIPAA compliance when handling protected health information (PHI):

• • We act as a Business Associate under HIPAA when applicable
• • All PHI is encrypted and access-controlled
• • We maintain audit logs of all data access
• • Staff sign confidentiality agreements
• • We provide Business Associate Agreements (BAAs) to covered entities

5. Data Sharing and Disclosure

We do not sell your personal information. We may share data only in these limited circumstances:

• • With your explicit consent
• • To comply with legal obligations or court orders
• • With trusted service providers under strict confidentiality agreements
• • In case of business transfer (merger, acquisition) with continued privacy protections
• • To protect the rights, property, or safety of Anvahi, users, or the public

6. Your Rights and Choices

You have the right to:

• • Access your personal information
• • Correct inaccurate or incomplete data
• • Request deletion of your data (subject to legal requirements)
• • Port your data to another service
• • Restrict processing of your information
• • Object to certain types of processing
• • Withdraw consent where applicable

7. Data Retention

We retain your information for as long as necessary to:

• • Provide our services and support your account
• • Comply with legal and regulatory requirements
• • Resolve disputes and enforce agreements
• • Voice recordings are typically processed and then securely deleted within 30 days

8. International Data Transfers

If you are located outside the United States, please note that we may transfer your information to and process it in the United States. We ensure appropriate safeguards are in place for international transfers.

9. Children's Privacy

Anvahi is not intended for use by individuals under 18 years of age. We do not knowingly collect personal information from children under 18.

10. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of significant changes via email or through our platform. Your continued use of Anvahi after changes become effective constitutes acceptance of the revised policy.

11. Contact Information

For questions about this Privacy Policy or to exercise your rights, please contact us: